Policies and Procedures


University and Department Policies and Procedures

The University attempts to make students aware of academic policies through the publication of the Catalog, the online Timetable of Classes, other materials, and in advising sessions. It is the student’s responsibility to become familiar with those policies and to be aware of any policy changes that may occur.
 
For a complete list of the University Academic Policies, please visit this site.

Recognizing the expanding reliance on electronic communication, WWU has determined that e-mail will be one of the University’s official means of communication. See POL-U7100.02 Using E-mail Accounts for Official Correspondence with Students. E-mail correspondence will be sent to students’ WWU e-mail addresses. Departments, faculty and staff may use e-mail instead of the U.S. Postal Service to provide students with information relating to official University business. U.S. Postal Service or campus mail can still be used as appropriate. This policy only applies to e-mail messages sent by the University to students that are designated as “WWU Official Communication.” 

Link to policy


Repeating a Course - University Policy

Some courses are approved to be repeated for credit. Such approval is included with the course description in this catalog. If a course not designated as repeatable for credit is retaken, the following will apply:

• Students may not repeat any previously passed course more than once.
• Credit will be awarded only once for a repeated course.
• The last grade earned will be used in the computation of the cumulative and major grade point averages.
• All grades will remain on the student’s official record.
• A course cannot be repeated to change the student’s grade point average after a baccalaureate degree has been awarded.
• Students wishing to repeat a class in which they already received a P, S, or C- or better grade may not register for the class until Phase III of registration. Students, in this circumstance, who register for a repeated course prior to Phase III, may be required by the academic department or Registrar’s Office to drop the course. The repeat registration for English composition prior to Phase III requires the written permission of the chair of the department. 
 

Repeating a Course - Department Policy

When students repeat a course that is not designated as a repeatable course for credit and is a major required course, the following will apply on major applications:
 
  • The last grade earned will be used to figure the first major grade point average on all major applications.
  • The original grade will be used to calculate a second major grade point average on all major applications.

Insufficient Progress Toward Degree and Registration Holds - University Policy

The University reserves the right to deny access to classes by students who make insufficient progress toward a degree or major. Insufficient progress toward a degree is determined by the Registrar in consultation with academic and administrative officials. Insufficient progress toward major is determined by the department chair in consultation with the Registrar. Students who fail to make progress toward a degree or who repeatedly withdraw from the University after registering may have their enrollment privileges suspended. Students on probation who repeatedly register for Pass/No Pass or Satisfactory/Unsatisfactory courses may have their registration privileges suspended. Students who fail to declare a major by the time they reach 105 credits may not be permitted to register. Students who reach 210 credits without graduating or submitting a degree application or approved plan of study may not be permitted to register.

Criteria for determining Insufficient Progress

Degree-seeking students who fail to make progress toward a degree based on one or more of the following components of evaluation may have their enrollment privileges suspended or other administrative action taken (conditions that would be applied to help students succeed academically):

  • Continuing students with a net completion rate of fewer than 80% of credits attempted at WWU (excludes courses dropped before the second Friday of the quarter)

  • Students with repeated coursework in more than three courses or any single course more than once.

  • Students who earn a quarterly grade point average below 2.0 for two or more consecutive quarters

  • Students who take more than two course withdrawals of any type (late course withdrawal, hardship withdrawal, school withdrawal) within a calendar year (September 1 - August 31)

Link to policy


Prerequisites - University Policy

The student is responsible for ensuring that he or she has satisfied all prerequisites, with a grade of C- or better, before registering for a given course. Although some prerequisite enforcement is driven by the Web registration system, students should not assume they are eligible to enter a course without having taken the prerequisite just because the system allows them to register for the course. A student who has registered for a course without satisfying prerequisites or obtaining permission may be required by the instructor to withdraw from the course. If an instructor requires a student to withdraw from a course because a prerequisite is not satisfied, the student is responsible for doing so via Web4U or in person in the Registrar’s Office. All tuition, fees and withdrawal related deadlines apply.

Link to policy


Waitlist - University Policty

When a course reaches capacity during Phases I, II and III of registration, students may add themselves, via Web4U, to an automatically-generated waitlist. Before waitlisting is allowed, students must meet all course prerequisites and other course restrictions listed in the University Catalog, the online Timetable of Classes, and Classfinder

When a seat becomes available in a waitlisted class, an automated email message is sent to the official WWU email address of the first student on the waitlist, notifying the student of the available seat. Students may also sign up to have waitlist notifications and other official WWU communications sent via text message. Students who receive notification of seat availability are responsible for registering via Web4U before the notification expires. During Phases I and II, notifications are active for 24 hours from the time the notification is sent, and for 12 hours during Phase III. The notification expires if the student does not register within the time allowed. A notification is then sent to the next student on the waitlist. All other registration policies are applicable when waitlisting services are active.

Further details on waitlisting and how to sign up for text message delivery can be found under Registration on the Registrar’s Office website.

Link to policy


Program Requirement Exceptions - Department Policy

Students may request a program requirement exception (any grade lower than a C- in a required program course is always considered a program exception). Students may also submit an Exception Request for the waiver of a prerequisite course if they have completed alternate coursework that they believe should fulfill the prerequisite. To make a request, a student must submit an  Exception Request Form for consideration by the Engineering & Design Curriculum Committee. Students should submit the fully completed form to their advisor.

In the Exception Request, a student must clearly and thoroughly state their request and provide a detailed explanation why the exception is being requested and why it is appropriate. The form is then submitted to their department faculty advisor who must add their comments and recommendation before forwarding the form to the committee. Students should expect that the Curriculum Committee will need ample time to consider the request; deadlines are listed on the form.